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WHEN YOU ARE THE GENERAL EVALUATOR

The general evaluator is just what the name implies- an evaluator of everything that takes place throughout the meeting. The responsiblilities are large, but so are the rewards. The general evaluator is responsible to the Toastmaster who will introduce you; at the conclusion of the evalution segment of the meeting, you will return control to him or her. You are responsible for the evaluation team, which consists of the timer,grammarian, ah counter, and table topics evaluator if your club has one. The usual procedure is to have one evaluator for each major speaker,but this is not neccessary. You are free to set up any procedure you wish, but each evaluation should be brief, yet complete. Methods for conducting the evaluation sessions are limitless. Review the Effective Speech Evaluation manual for ideas.

WHEN YOU ARE THE EVALUATOR

After every prepared speech, the speaker receives an evaluation. After you have presented a few speeches, you will be asked to serve as an evaluator and will evaluate one of the prepared speakers for the meeting. In addition to your oral evaluation, you also will give the speaker a written evaluation using the guide in the manual. The evaluation you present can make a difference between a worthwhile or a wasted speech for your speaker. The purpose of the evaluation is to help the speaker become less self-conscious and a better speaker. This requires that you be fully aware of the speaker's skill level, habits , and mannerisms, as well as his or her progress to date. If the speaker uses a technique or some gestures that receives a good response from the audience, tell the speaker so he or she will be encouraged to use it again.


AFTER THE MEETING

Return the manual to the speaker. Add a verbal word of encouragement to the speaker, some thing that wasn't mentioned in the oral evaluation.

TIMER

The Toastmaster of the meeting will call on you to explain the timing rules. One of the lessons to be practiced in speech training is that of expressing a thought within specific time. The timer is the member responsible for keeping track of time. Each segment of the meeting is timed. You should explain your duties and report to the Club clearly and precisely. This exercise is an excellent opportunity in praticing communicating instructions- something that we do every day.

UPON ARRIVAL AT THE MEETING

Get timing equipment from the Sergeant at Arms . Be sure you understand how to operate the stopwatch and signal device and make certain that the timing equipment works. Sit where the signal device can be seen easily by all.

AFTER THE MEETING

Return the stopwatch and timing signal device to the Sergeant at Arms. Give the completed timer's report to the secretary for recording speech times in the minutes if this is done in your Club.

WHEN YOU ARE GRAMMARIAN

Being grammarian is truly an exercise in expanding your listening skills. You have two basic responsibilities: First, to introduce new words to members, and second, to comment on the use of English during the course of the meeting.

UPON ARRIVAL AT THE MEETING

Place your visual aid at the front of the room where it can be seen by all. Get a blank piece of paper and pen ready on which to make notes, or get a copy of the grammarians log , if your Club has one, from the Sergeant at Arms.

AFTER THE MEETING

Give your completed report to the Treasurer for collection of fines, if your club does this.

WHEN YOU ARE THE AH COUNTER

The purpose of the ah counter is to note words and sounds used as a "crutch" or "pause filler" by anyone who speaks during the meeting. Words may be inappropriate interjections such as "and, well, but, so, you know." Sounds may be "ah, um, er." You also should note when a speaker repeats a word or phrase such as "I.I" or "This means, this means."

UPON ARRIVAL AT THE MEETING

Get a pen and a blank piece of paper on which to make notes, or get a blank copy of the ah counter's log, if your Club has one, from the Seargent at Arms.

AFTER THE MEETING

Give your completed report to the Treasurer for collection of fines if your club does this.

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